Best Free Project Management Tools

The finest project management tools are cloud-based or on-premises systems made to make it easier for teams and departments to plan and carry out project tasks. The majority of project management solutions are currently accessible through cloud platforms, enabling teams to work together and make changes to projects, fees, and procedures in real-time.

Project managers play a key role in setting up these technologies, establishing team usage policies, integrating necessary programs, and streamlining the entire project management process.

Tips on How to Search For The Best Project Management Tool For You

A few key considerations must be kept in mind when looking for the best project management solutions. Here are some hints to help you choose the best one:

• Decide what you need for project management before you start looking: Spend some time determining what you need for project management. Your search for the best project management tools will be aided by a clear grasp of your needs, which will help you reduce your options.
• Examine your options: With so many project management solutions available, doing your homework is crucial. Compare features and costs, look for customer reviews and endorsements, and, if offered, take advantage of free trials. Ask for recommendations from coworkers or networks of professionals, if you dare.
• Think about integration: The ability of project management solutions to integrate with other software and technologies you already use is one of their most important advantages. Ensure that the product is compatible with your present workflow and any other essential programs you use.
• Assess the tools’ usability: The finest project management solutions should be simple to use and comprehend. Seek for gadgets with simple navigation and user-friendly functions that are intuitive and user-friendly. This will make it more likely that your staff will quickly accept the product and be able to use it successfully right away.
• Give scalability first priority because your needs will grow as your projects and team do. Make careful to pick a tool that will scale with you. This will help you save time and dollars by preventing the need to move to a new tool in the future.

Best Free Project Management Tools

1. Trello

Trello has been very popular as a project management tool recently. It has become well-known for its cutting-edge card-, list-, and board-based organization and is pleasing to the eye. Trello is an easy, cost-free, flexible, and aesthetically pleasing application that millions of people use every day for task planning and organization.

Advantages

• Your board contains all the information you require regarding the project, including the deadline date and team comments.
• If you are not familiar with the foundations of project management software or how to create a board, Trello also offers free inspirational templates built by other managers and CEOs as well as simple how-to guides. There are frequently updated and shared blog pieces on management, remote work, and productivity recommendations.
• You may continue using the apps you already know and like thanks to what are known as “Power-ups” in the app market.

Disadvantages

While many users enjoy the chance to customize their work program, those that choose a more strict structure might need assistance highlighting customization and adaptability. Some people get overwhelmed when given too many options. Sadly, Trello does not have a tool for creating reports.

Cost

Due to its numerous beneficial features, like its unlimited personal boards, 10 team boards, and its automation, Trello is a fantastic free project management tool. Attachments of up to 250MB in size are available on the Business Class plan, which costs $9.99 per user per month and contains extra admin and security capabilities. They provide an Enterprise package for larger enterprises.

2. Asana

Asana is the project management tool to try if effective team management is your top concern. Asana is the preferred tool for teams of any size to organize, monitor, and carry out everything from routine tasks to significant projects. The company’s services are used by more than 60,000 paying companies in 195 different nations.

Advantages

• The application includes user discussion groups, video lessons, and how-to guides.
• With this alternative, monitoring is heavily stressed.
• Complex projects can be managed using asana-created to-do lists.

Disadvantages

• Comparatively speaking to other project management systems, the Kanban perspective is constrictive.
• There are no evident safety features on this device.

Price

The four price tiers offered by Asana are free, pro, business, and enterprise. At higher subscription tiers, better project management tools are accessible. In addition to the free basic version, the application’s premium edition, which costs $10.99 per month per user, offers a timeline, private teams, and projects. the the the the.. and the.. the the.. and the.. the.. and the.. and the.. and the.. and the.. and the.. and the.. Only upon request is pricing information for the top tier, Enterprise, made public.

3. Basecamp

Basecamp has a long history and a reputation for being a reliable tool for large projects when it comes to the best project management software. This is a really great option if you want trustworthy software. Comparing Basecamp to the conventional workplace setting is a step forward. Using this technology results in more organized, productive, and successful teams.

Advantages

• It’s all conveniently located in one place. There won’t be any more searching for lost papers, missed contacts, or forgotten to-do lists.
• You can keep all of your communication in one place with group chats, doing away with the need for a separate messaging software.
• Basecamp is renowned for being a dependable project management software.

Disadvantage

Small businesses may find the Basecamp Business plan costly, despite the availability of a free, restricted version.

Price

Basecamp, a well-known project management tool, offers a simplified, trial version that is free to use. The $99/month Basecamp Business subscription includes 500GB of storage, unlimited projects, users, clients, and contractors, in addition to other powerful features.

4. Wrike

Wrike is a flexible cloud-based project management and collaboration tool that promotes enhanced teamwork and transparent communication in any sector. It was also developed by a project management-focused California company.

Advantages

• Use is free for teams of up to five persons.
• In addition to Portuguese, Russian, and other important European languages are covered.

Disadvantages

Everything is divided into various jobs. If several files or comments gather in one, it can easily become overpowering. They cannot be divided in any way.

Price

Wrike is free for teams of up to five people, while a Wrike Professional membership costs $49 to $99 for bigger enterprises in need of project planning and communication. The cost of the Enterprise version depends substantially on the particulars of each company and is available upon request.

5. Gantt Chart 

Businesses can improve by using this open-source, free software to identify the areas where they are losing productivity. These graphs can be used to track outside-the-office work, such as shifts, projects, and vacations.

Microsoft Project and Gantt Project are sometimes contrasted in terms of functionality and complexity. It is a graphical representation of a project schedule, with bars denoting the different phases of the project from its inception to its completion. Users of this platform can quickly and easily define project milestones and manage activities for them.

Pros

• It specifies tasks and their associated sub-steps while categorizing various actions.
  Specify the project’s start and finish times.
• This makes it easier for team members and managers to get the big picture of what is happening.

Cons

• Managing large-scale efforts is difficult.
• That doesn’t represent professional independence.

Price

Gantt subscriptions for a single user are $15 a month; five, ten, and fifteen user plans are $7.90, $6.90, and $5.90, respectively.

6. AceProject 

AceProject is an enterprise-level, web-based tool for keeping track of projects, tasks, time, documents, and payments. It was made available as SaaS and on-premises software in 2001 by the Canadian company Web Systems as a free task manager. This tool is useful for managing portfolios, budgets, documentation, and human resources in addition to projects. AceProject is currently available in both English and French.

It is a comprehensive project management solution that benefits all parties involved—individuals, teams, and businesses. With colored graphs and other features, the project dashboard offers customers real-time data. Users can freely communicate documents and files thanks to AceProject’s complete security for several mobile applications. This software is already in use by numerous significant organizations, including AT&T, Goodyear, Panasonic, IBM, and Toyota.

Advantages

• Very useful, and it’s free!
• It works well for managing tasks, projects, and to-do lists.
• Easy to share, create, use, and assign work.

Disadvantages

• The PMBOK and this module have nothing in common.
• Updates won’t be made frequently.

Price

There are many different pricing tiers available for AceProject, ranging from a free plan to a $99/month membership. Free, $19/month Standard, $39/month Advanced, $59/month Silver, and $99/month Gold are the different price tiers.

6. AceProject

AceProject is an enterprise-level, web-based tool for keeping track of projects, tasks, time, documents, and payments. It was made available as SaaS and on-premises software in 2001 by the Canadian company Web Systems as a free task manager. This tool is useful for managing portfolios, budgets, documentation, and human resources in addition to projects. AceProject is currently available in both English and French.

It is a comprehensive project management solution that benefits all parties involved—individuals, teams, and businesses. With colored graphs and other features, the project dashboard offers customers real-time data. Users can freely communicate documents and files thanks to AceProject’s complete security for several mobile applications. This software is already in use by numerous significant organizations, including AT&T, Goodyear, Panasonic, IBM, and Toyota.

Advantages

• Very useful, and it’s free!
• It works well for managing tasks, projects, and to-do lists.
• Easy to share, create, use, and assign work.

Disadvantages

• The PMBOK and this module have nothing in common.
• Updates won’t be made frequently.

Price

There are many different pricing tiers available for AceProject, ranging from a free plan to a $99/month membership. Free, $19/month Standard, $39/month Advanced, $59/month Silver, and $99/month Gold are the different price tiers.

7. ProofHub

Industry giants like Taco Bell, Accord, and Fractal Fox use the cloud-based project management tool ProofHub. It provides a straightforward, user-friendly interface that encourages effective teamwork. Because you may grant employees specific access to ProofHub’s capabilities based on the duties you assign to them, it is a useful tool.

Advantages

• It is very flexible, allowing you to alter the font and color scheme.
• Applicable to a variety of operating systems, including Microsoft Windows, Google Android, and Apple iOS.
• For restoring lost data on a project, a handy trash can.

Disadvantages

• Difficult for complex tasks.
• At the moment, tags cannot be used in postings.

Price

The Ultimate Control and the Essential are the two separate ProofHub editions that are offered. You may use Essential to access 40 projects and 15GB of storage for $50 per month. When paid monthly, the price of Ultimate Control is $99 per month. It offers unlimited projects, 100 GB of storage, unrestricted projects for all users, bespoke features, and many other crucial features.

8. ClickUp

A further alternative for project management software that can be utilized by teams of any size and enterprises of any size is ClickUp. The most important thing is efficient time management. It is a crucial tool for businesses looking to centralize their design and development processes due to its versatility.

Advantages

• A project’s event sequence is planned using Gantt charts.
• It allows you to access detailed statistics.
• Capability of associating ownership with remarks.
• To-do lists and reminders are powerful tools that are easy to use.
• A request to add someone with particular permissions can be made.

Disadvantages

• There is no way to use the internal chat feature.

Price

ClickUp is available for free or you can pay a monthly charge for the premium edition. Unlimited users and tasks are available in the free tier, however there is only 100 MB of storage capacity. The Premium subscription, which costs $5 a month, includes unlimited users, tasks, integrations, and extensive reporting.

9. WorkZone

Regarding direct and effective project management, WorkZone is the tool to use. The dashboard serves as a central location from where you can monitor the progress of all your active projects. Since 2000, it has been available to consumers everywhere for its practical use.

Pros

• It’s possible to narrow results by project or task.
• You receive daily task reminder emails.

Cons

• There are restrictions on the client’s wishes for the construction project.
• Just the administrator can access the templates and make changes to them.

Price

Team, Professional, and Enterprise plans are available for purchase in Workzone. Each tier of users (1-4, 5-9, 10-24, 25-99, and 100+) and each deck of months (1-3, or 3+) has its unique price range. Consequently, you may select the appropriate WorkZone plan following your needs and the characteristics made accessible in the category.

10. Scoro

The information technology, consultancy, and marketing industries are served by the online firm management service Scoro. It includes an intuitive design in addition to the typical features of project management software, such as team communication, projects, tasks, billing, contact management, bids, and reporting.

Advantages

• Every piece of data is kept in one place.
• By optimizing your whole workflow, you can cut down on the time you spend switching between applications.
• The dashboard can be altered to suit each user’s individual needs.

Disadvantages

• Automating form filling takes a long time.
• There aren’t any burndown or Kanban charts available.

Pricing

Scoro can be used for free to begin started, or you can pay $22, $33, or $55 per month for the most comprehensive package. To gain a feel for the program, start with the free trial and then upgrade to the paid plan that best meets your needs.

Conclusion

Both large and small firms can benefit from using free project management software to execute tasks on schedule and within budget. This program provides capabilities for task management, resource allocation, and communication, streamlining the project management process. The majority of these offer a mobile app, third-party integrations, and a basic free plan.

Choosing the best free project management software for your company might be challenging with so many options available. A few factors should be taken into account when selecting free project management software. Choosing which features are most crucial for your company should come first. For instance, you should seek for a program that offers file sharing if you require project management software. Timelines, collaboration tools, task management, and mobile apps are additional elements that are common in project management software.

Ease of usage is another factor to take into account. Choose a program that is easy to use because some project management software might be complicated. Finally, when selecting free project management software, think about customer support. This will guarantee that you can acquire assistance when you require it.

FAQs on Best Free Project Management Tools 

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