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How to become a Purchasing Manager – 7 Duties & Top Skills Required

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How to become a Purchasing Manager in Easy Steps!

By combining interpersonal and negotiating abilities, purchasing managers assist businesses in obtaining the materials and goods they want. These professionals receive training to become familiar with business regulations and procedures. You can start your career as a purchasing manager by learning what they do and how to become one. In this post, we define a purchasing manager, look at some of their responsibilities, and offer strategies of how to become a Purchasing Manager.

Who is a Purchasing Manager?

A team in charge of acquiring goods and services for resale or corporate usage is led by a purchasing manager, sometimes known as a purchasing director or supply manager. They look for the highest quality product at the most affordable price. They examine product quality, negotiate contracts, and assess suppliers.

A purchasing manager is a representative who looks for the products and services that their employer requires and makes an effort to get them at the greatest price. Usually, they are employed by bigger businesses and institutions. Those who shop for raw or hardly processed materials are manufacturers. Purchases are made by those who work for wholesalers or merchants. They are responsible for finding vendors, negotiating pricing, creating requisitions and purchase orders, maintaining purchase records, and researching the market to determine price patterns and future availability of supplies and goods. Aside from playing a part in the creation of product or equipment standards, they may also hire, train, and supervise subordinates.

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how to become a Purchasing Manager

Related Jobs of Purchasing Management

Financial management is a distinct alternative professional path. All of an organization’s money are handled by financial managers, who normally hold a bachelor’s degree. A bachelor’s degree is also necessary for the job of a logistician, which is an additional alternative. An organization’s supply system, which may involve receiving, distributing, and delivering goods, is looked after by a logistician. Consider applying to be an administrative services manager if you are more interested in the customer service aspect of the company. Setting departmental budgets, managing maintenance personnel, and managing record-keeping systems are all possible responsibilities of this position.

how to become a Purchasing Manager

Duties of a Purchasing Manager

Typical responsibilities of a purchasing manager could be as follows:

  1. Coordinating the efforts of the purchasing agent and the buyer to procure the supplies, machinery, or materials that their employer requires
  2. Hiring and educating new buyers and purchasing agents
  3. Examining and assessing possible suppliers to see if they offer competitive prices, high-quality products, and quick delivery
  4. Meeting with suppliers and touring their facilities to learn more about the goods and services they provide
  5. Evaluating price offers, financial reports, and other pertinent data before making a decision
  6. Securing favorable terms in contracts with vendors and suppliers
  7. Ensuring that suppliers adhere to the terms and conditions stated in the contract

Skills Required to become a Purchasing Manager

These are the competencies and skills required to become a Purchasing Manager.
In order to manage their team and interact with vendors, a buying manager needs strong leadership and interpersonal abilities. The following are other abilities that a purchasing manager should possess:

1. Listening Attentively:

In order to successfully interact with stakeholders and make wise purchase decisions, purchasing managers need active listening skills.

2. Knowledge of computers and technology:

Purchasing managers commonly utilize spreadsheets to track purchases while conducting research and may employ procurement software.

3. Critical Reasoning:

Purchasing managers utilize critical thinking to evaluate their options and pick the one that best meets their organization’s needs in terms of price, quality, and other criteria.

4. Leadership:

Purchasing managers use their leadership abilities to mentor their team of buyers and assist with onboarding new hires.
Math skills: When evaluating costs, purchasing managers must work with a lot of numbers and rely on their mathematical abilities to ensure that their company is getting the best bargain possible. If you want to become a Purchasing Manager, you must possess a leadership skill that must be convincing and overt.

5. Negotiation:

When negotiating contract terms with suppliers, purchasing managers work to secure the best price for their company.

6. Planning:

Purchasing managers can schedule their assignments, meetings, and purchases in advance to assist them stay organized and on top of a variety of projects.

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How to become a Purchasing Manager

Step 1. Get a bachelor’s degree

An entry-level role that can lead to a job as a buying manager requires a bachelor’s degree in business administration or a closely related field, such operations management. There are several options for business administration programs, especially at for-profit private institutions.

Accounting, finance, marketing, human resource management, and production are among the most essential elements and activities of a company entity. Business administration schools also teach organizational and economic theory. All of these components are correlated by programs. They also cover the fundamentals of financial analysis, data analysis, and supply chain management. Some allow you to arrange to study purchasing through concentrations or specialities.

Step 2: Look for Work

The top three industries that employ purchasing managers are management of businesses and enterprises, manufacturing corporations, and governmental organizations. You’re probably going to start off as an assistant buyer or purchasing clerk. The U.S. Bureau of Labor Statistics (BLS) reports that 5,090 buying managers work for the federal executive branch and 12,010 are employed in management of businesses and organizations. In 2020, there were 74,400 persons working as buying managers. The predicted increase in employment is 6% between 2020 and 2030. Read further for other steps on how to become a Purchasing Manager.

Step 3: Train yourself in the industry.

Regardless of your academic education, your company will require you to do internal training to understand the specifics of their business. The majority of training programs span between one and five years and cover subjects including inventory control, sales force management, merchandising, and invoicing. Content about suppliers, commodity markets, and commodity prices is also included in manufacturing companies’ websites.

Step 4: Become Certified

You can obtain the CPSM (Certified Professional in Supply Management) certification from the Institute for Supply Management once you have completed a four-year degree and have at least three years of supply management experience. Your understanding of purchasing as well as your ability to solve problems and negotiate are demonstrated by your CPSM certification. The Foundation of Supply Management, Effective Supply Management, and Leadership in Supply Management are the three tests you must pass. The first two tests each have 165 multiple-choice questions, while the third has 180. You can take the exam without belonging to the Institute for Supply Management.

There are further organizations that offer certifications. The Certified Professional Purchasing Professional (CPP), Certified Professional Purchasing Consultant (CPPC), and Certified Professional Purchasing Manager are the three certifications offered by the American Purchasing Society (CPPM). The Certified Professional Public Buyer (CPPB) and Certified Public Procurement Officer are available from the Universal Public Procurement Certification Council if you work for a government organization (CPPO). Read further for other steps on how to become a Purchasing Manager.

Step 5. Earn a master’s degree

A master’s degree is necessary for individuals at the top level and will increase your chances of moving up to a managerial position. Many educational institutions provide acquisitions management courses that immerse you in the procedure of evaluating demands, figuring out life-cycle value, selecting products, and negotiating contracts. Being the last among the steps of how to become a Purchasing Manager, it’s very important that you further your education or training. Additionally, courses might look at government contracting, logistics and channel management, procurement law, and operations management. A two-year master’s degree program is possible.

how to become a Purchasing Manager

FAQs on how to become a Purchasing Manager

Is Purchasing Management a lucrative career?

If the way supply chains operate interests you, a career as a purchasing agent is a fantastic choice. Supply networks are optimized by purchasing agents to maximize efficiency.

What is the Learning Curve for Purchasing?

To become a purchasing agent, the majority of businesses have particular educational requirements. A bachelor's degree in a related discipline is typically required, and a master's degree is advantageous. If you count formal education, it takes about five years to become a purchasing agent.

Is it stressful to work as a Purchasing Manager?

High. Purchasing managers frequently experience stress because their everyday tasks can be quite demanding.

What Distinguishes a Procurement manager from a Purchasing Manager?

While procurement concentrates on strategic, long-term goals like gaining a competitive advantage or aligning with corporate strategy or goals, purchasing concentrates on tactical, short-term goals like completing the five rights in a transaction (right quality, right quantity, right cost, right time, and right place).


After going through the steps of how to become a Purchasing Manager, you can take a Purchasing Management course online via Udemy. We have come to the end of this article and we hope it satisfactorily answered your quest of how to become a Purchasing Manager.


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